About the Administration Specialist position

We are looking for an experienced Administrator who will help with organization of corporate activities on a daily basis, supporting managers and ensuring our office procedures run smoothly. Your duties will include managing office equipment, booking meetings and events, arranging travel and distributing mail.

You should be highly organized, able to multitask with ease and have experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

Administration Specialist responsibilities are:

  • Respond to queries from managers and employees

  • Arrange meetings, events and travels

  • Monitor office stationery and supplies and make orders when necessary

  • Manage company documentation and maintain internal databases

  • Prepare regular reports and presentations and submit expense reports

  • Organize a filing system for data on customers and external partners

  • Manage employee records (physical and digital)

  • Manage incoming and outgoing mail and phone calls

  • Review office policies and ensure compliance with them

Administration Specialist requirements are:

  • 1+ years' experience of working on a Administrator, Administrative Assistant or other relevant position

  • Profound experience with office policies and procedures

  • Good experience with office equipment, including printers and fax machines

  • Good experience with office management tools, including MS Office

  • Strong organizational, time-management and problem-solving skills

  • Strong written and oral communication skills, with close attention to detail

  • High school diploma; additional certification as an Office Administrator or Secretary will be a bonus